Administrative Assistant

Baltimore, Maryland, United States Full-time

Venable LLP is seeking a proactive and goal-oriented Administrative Assistant to join our Baltimore office. The Administrative Assistant will provide comprehensive administrative support to our Chief Technology Officer (CTO) and IT department leadership.   

The ideal candidate will be responsible for... 

  • Working with managers to determine, plan and implement effective programs to manage workflow, timelines and project deliverables
  • Processing department invoices, tracking purchase requests and assisting with budget preparation
  • Conducting research, comparing results and crafting an executive summary to share information
  • Creating presentations and slide decks; proofreading presentations
  • Assisting department managers with scheduling and tracking meetings; including assisting with travel logistics
  • Organizing, monitoring and maintaining all email correspondences in a timely manner

 The successful candidate will demonstrate...

  • A minimum of five years’ executive-level administrative support experience in a fast-paced, high-performance culture
  • Proficiency in Microsoft Office Suite; including Excel and Outlook; experience with Visio preferred
  • Strong proofreading skills and overall continual attention to detail
  • Ability to establish priorities and meet deadlines
  • Aptitude towards learning new technologies
  • Ability to take initiative and be self-driven
  • The aptitude to proactively work with all levels of the firm in a collaborative manner
  • Ability to manipulate PDF documents and use associated software tools such as PDF Converter, Nuance PDF Converter, and Adobe Reader preferred

If you have a can-do attitude and are looking to be part of a highly motivated team of individuals who are naturally ambitious and driven, we’d love to hear from you. Apply today!

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Venable LLP is an American Lawyer Global 100 law firm headquartered in Washington, DC, with offices in California, Delaware, Maryland, New York, and Virginia.  Our lawyers and legislative advisors serve domestic and international clients in all areas of corporate and business law, complex litigation, intellectual property, regulatory matters, and government affairs.  Additional information can be found at www.Venable.com.

Venable LLP is an Equal Opportunity/Affirmative Action employer, committed to ensuring our workforce reflects America’s diverse population.