Practice Group Assistant

Los Angeles, California, United States Full-time

Venable LLP is seeking a dynamic administrative professional to join our Intellectual Property Division. Working closely with the Legal Administrative Assistants and legal staff, the Practice Group Assistant will be responsible for an expanded range of administrative duties to efficiently support our West Coast Intellectual Property practitioners.

  The ideal candidate will be responsible for...

  • Processing expenses, document retrieval, organizing documents and assembling business development materials
  • Assisting with monthly client billing process
  • Ensuring timely processing of client charges for all appropriate expenditures, including processing requests for payment of outside vendors
  • Assisting legal staff with new business intake, including opening new matters
  • Assisting with management of lifecycle of patent applications including drafting and sending routine correspondences, and filing formal documents in the U.S. Patent and Trademark Office
  • Maintaining electronic and physical files
  • Assisting with out-processing of client files, including ensuring file cleanout, close file procedures, and special practice area filing procedures

 The successful candidate will demonstrate...

  • Bachelor’s degree or equivalent experience
  • Minimum of 1-2 years of related administrative support experience; intellectual property experience a plus but not required
  • Ability to effectively utilize various applications and software, including document management systems
  • Proficiency in Microsoft Word and Outlook
  • Strong attention to detail
  • Desire to learn new tasks and technologies
  • Flexibility to work overtime as needed  

If you have a can-do attitude and are looking to be part of a highly motivated team of individuals who are naturally ambitious and driven, we’d love to hear from you. Apply today!


Venable LLP is an American Lawyer Global 100 law firm headquartered in Washington, DC, with offices in California, Delaware, Maryland, New York, and Virginia.  Our lawyers and legislative advisors serve domestic and international clients in all areas of corporate and business law, complex litigation, intellectual property, regulatory matters, and government affairs.  Additional information can be found at Venable LLP is an Equal Opportunity/Affirmative Action employer, committed to ensuring our workforce reflects America’s diverse population.

We comply with the Los Angeles Fair Chance Initiative for Hiring.  Conviction of a crime will not necessarily be a bar to employment at the Firm. Factors such as age at the time of the offense, type of the offense, seriousness of the offense, remoteness of the offense in time, position applied for, rehabilitation, overall record, and other relevant factors will be taken into account in determining effect on suitability for employment.